ÌÇÐÄvlog¹ÙÍø

To ensure compliance with the Copyright Act as it relates to the use, reproduction and distribution of copyright-protected work.

The policy applies to all ÌÇÐÄvlog¹ÙÍø employees and students.

The sole right to produce, reproduce and copy a work. In Canada, all original creative works are automatically protected by copyright upon their creation and protection applies whether or not a copyright symbol appears on the material. Only the copyright owner or its authorized licensees have the right to decide when and how the work is to be copied, altered or made available. Regardless of format, the use, reproduction and distribution of copyright protected materials are subject to limits and restrictions.

Full-time, part-time and contract faculty, support staff and administrators of ÌÇÐÄvlog¹ÙÍø.

1. In accordance with theÌýCopyright Act, the author of original creative work is generally the owner of the copyright.
2. ÌÇÐÄvlog¹ÙÍø shall hold the copyright of work created during the course of an author’s employment with ÌÇÐÄvlog¹ÙÍø unless an agreement states otherwise.
3. The copyright of work prepared by students in fulfilment of their ÌÇÐÄvlog¹ÙÍø program requirements shall be owned by the student. The students have the right to control all further uses of their work.
4. ÌÇÐÄvlog¹ÙÍø faculty shall not use a student’s work for purposes other than that for which it was assigned unless prior written consent is received from the student.
5. ÌÇÐÄvlog¹ÙÍø shall obtain a signed waiver from students to use their work for purposes other than which it was assigned, such as marketing or fundraising.

1. ÌÇÐÄvlog¹ÙÍø employees, students and clients must report any real, perceived or believed violation of this policy to the Copyright Technician or Student Conduct Office.
2. ÌÇÐÄvlog¹ÙÍø employees, students and clients must comply with the directions given to them by staff in performing their regular or delegated duties with regard to this policy. This includes participating in the investigation and resolution process of alleged copyright infringements.
3. Copyright work related to an alleged violation will not be confiscated directly from the individual in possession of it. However, the copyright owner and/or ÌÇÐÄvlog¹ÙÍø have the right to prohibit use or, where ÌÇÐÄvlog¹ÙÍø resources are involved, restrict access of the material in question, pending the investigation and resolution process by the Student Conduct Office (for student violations) or Human Resources (for employee violations). For example, if the work in question resides on ÌÇÐÄvlog¹ÙÍø computer equipment, within facilities or on networks, it may be removed pending the results of an investigation.
4. All documentation related to the alleged violation shall be recorded and maintained in the Student Conduct Office (for student violations) or Human Resources (for employee violations) in accordance with theÌýFreedom of Information and Protection of Privacy Act. For more information, refer to ÌÇÐÄvlog¹ÙÍø’s Copyright Procedure.

1. Where it is determined that a violation of this policy has occurred, ÌÇÐÄvlog¹ÙÍø shall exercise its right and obligation to sanction the offending student or employee, which may include:
   • verbal/written warnings
   • rescinding of ÌÇÐÄvlog¹ÙÍø services
   • removal of materials from computer equipment facilities and networks
   • denial of using copyright material in the academic environment/classroom
   • restitution for costs associated with copyright material
   • disciplinary directives
   • behavioural contracts
   • suspension
   • expulsion
   • dismissal.
2. The appropriate Chair, Dean or Director shall discuss, confirm and convey the recommended sanction for a violation of this policy.
3. Documentation outlining ÌÇÐÄvlog¹ÙÍø’s decisions in a specific violation may be placed on the student’s and/or employee’s file for up to two years, subject to the provisions of the appeal and/or collective agreement processes.

1. The respondent or complainant may submit a formal appeal in accordance with ÌÇÐÄvlog¹ÙÍø’s Academic Appeal Procedure within 10 working days of receiving ÌÇÐÄvlog¹ÙÍø’s decision on the violation and where one or more of the following are claimed:
   • there was procedural unfairness
   • the violation was not supported by the facts
   • the sanction was excessive or insufficient.
2. Appeals must be made in writing and clearly identify the reasons for the appeal.

• Fair Dealing for Copyright-Protected Work Policy
• Intellectual Property Policy
• Information Technology Acceptable Use Policy

Approval Date: September 2012

Last Revision:Ìý October 2017