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There are many ways of recruiting participants (email, in person, posters, announcement, social media post, etc.) Recruitment materials typically give participants a short explanation of what the study is about and what participation will involve. Recruitment information does not replace a Letter of Information.

Please note: ÌÇÐÄvlog¹ÙÍø does not generally allow posters to be posted on campus to recruit participants. If you are recruiting participants on a ÌÇÐÄvlog¹ÙÍø campus, you may need to apply for permissions to set up a table or to post an announcement on My.ÌÇÐÄvlog¹ÙÍø.

Samples of common recruitment materials include:

• recruitment poster (PPTX)
• in-class recruitment script (DOCX)
• in-person recruitment scriptÌý(physical survey) (DOCX)
• in-person recruitment scriptÌý(QR code for online survey) (DOCX)
• recruitment email – interview (DOCX)
• recruitment email – interviewÌý(sent by another party on behalf of research team) (DOCX)
• recruitment email – online survey (DOCX)
• recruitment email – online survey (sent by another party on behalf of research team) (DOCX)
• telephone recruitment (DOCX)
• social media recruitment (DOCX)

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The letter of information should provide all the details about the purpose of the study, what the participants will be required to do, how confidentiality will be maintained, how participants can withdraw, the risks and benefits of the study.

The information in the letter should be consistent with the information given in the REB application document. A consent form should also be attached to the letter of information.

Samples include:

• letter of information and consent for in-person survey (DOCX)
• letter of information and consent for anonymous online survey – sample #1 (DOCX)
• letter of information and consent for anonymous online survey – sample #2 (DOCX)
• letter of information and consent for virtual interview (DOCX)
• letter of information and consent for virtual focus group (DOCX)

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Sometimes researchers employ assistants to work on research projects. In this case, all employees must maintain the same level of confidentiality as the researchers named on the application. Having research assistants sign a confidentiality agreement such as the sample below is encouraged as a best practice:

• confidentiality agreement for research assistants

In the case of a focus group, participants may feel more comfortable answering questions in a group setting if there is some assurance that what they say will be kept in confidence by other participants. In the case of focus groups, it is a best practice to have participants sign confidentiality agreements such as the sample below:

• confidentiality agreement for focus group participants

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